Why HR Should Key Into Flowmono

Anyone that has ever worked in HR knows doing the whole process of searching, shortlisting, selecting, and recruiting talents with paper-based processes can be an incredibly time-consuming and arduous task. Thankfully, with the advent of new technologies HR processes have been revolutionized, making it possible for companies to work more efficiently, quickly, and cost-effectively.

Automation and digital-based processes have become game-changer for HR operations, making it possible to streamline recruitment processes, increase employee engagement, and improve overall workforce management. In this article, we’ll let you know the benefits of automation and digital-based processes in HR and why it has become crucial for companies to embrace this new way of working.

The HR department of most companies nowadays has to deal with the advent of the flexibility of how work is. This means that unlike in the old days when everyone is expected to be in the office, the adoption of remote work has increased the need for a more streamlined management process if everything has to do with employees. Besides, they now must manage an increasingly scattered and mobile staff whose workplace is not a local office anymore, but their home, a car, or another office located on the other side of the world, etc. This situation, in which flexible working conditions and telework are gaining ground, poses several challenges. 

The main concerns within Human Resources (HR) departments are usually related to how the company can operate in the most efficient and effective possible way with the same or a lower number of employees, how to cut operating costs, and how to tackle compliance with regulations. However, nowadays HR departments are also facing other challenges since they have to perform well in a highly uncertain and strongly changing economic framework. For instance, due to the current high unemployment rate in Nigeria, many companies receive hundreds, and sometimes thousands, of résumés and job applications, which exerts huge pressure on HR professionals, who are overwhelmed with many papers and manual administrative tasks. Given the central role that documents play in any HR department, a document management system will be one of its most critical assets. Below are reasons why HR should key into Flowmono

Efficiency: HR departments handle hundreds of printed and digital documents ranging from résumés and application forms to insurance policies and tax forms. It’s not surprising they often seem to take longer to respond to an application, sometimes long after the applicant has already found another job. This is, of course, a very inefficient way to run the operation, but it’s a common problem, nonetheless. Managing many printed and digital documents, including resumes, applications, insurance policies, and tax forms is a common challenge faced by HR departments, but we are in the digital age so there is a solution to this. Flowmono is a simple e-signing and document management tool HR personnel can leverage in reducing that workload. It greatly enhances efficiency by digitizing printed documents and storing them in easily searchable formats in a centralized repository. That way, there are no missing documents or lengthy delays when handling routine tasks.

Security: Many documents that pass through the HR department contain sensitive information, such as tax and payment details, patient health information, and criminal record data, all of which are subject to strict compliance regulations. This highlights the need for an organized system for storing data and managing document lifecycles, which is not something you’re likely to achieve without the centralized infrastructure that Flowmono provides. Not only does Flowmono bring everything together under one hood to make security protocols easier to implement – it helps you meet industry-specific compliance regulations.

Collaboration:  The HR staff should have easy but authorized access to staff records to comply with company policies, labor laws, insurance, etc. A cloud-hosted document management system like Flowmono is centrally managed and secure, which enables better collaboration throughout the entire organization since all team members will have access to the same information anywhere at any time in enabling faster responses to solve employee problems

Adaptability: One of the biggest operational challenges that modern companies and to a lesser extent, small businesses, have is ending up facing a brick wall the moment they’re ready to expand into new markets or meet an increased level of demand. Oftentimes, their existing systems lack the flexibility and adaptability to scale with that demand, which inevitably leads to missing out on new opportunities. Technology doesn’t have to be the enemy. With Flowmono at your disposal, you’ll never have to worry about running out of storage space or running into problems when relocating the office or making any other major changes to your HR department.

Costs: Working with printed documents is expensive not just because it often involves a lot of photocopying and printing, but also because it’s inefficient. When your HR team doesn’t have immediate access to the information it needs to function optimally, staff will spend their time rifling through a mix of filing cabinets and digital storage systems to find what they need. All these translate into increased costs at the end of the day

Flowmono consolidates everything, thereby enhancing accessibility and operational efficiency while greatly reducing, if not eliminating entirely, your reliance on printed documents. Simply put, it’s greener and more affordable. With Flowmono, you can get your organizational workflow back on track by automating your transactions, meeting compliance obligations, and ensuring easy access to mission-critical information, so why not check it out here?