A critical function of any HR process will be the ability to keep records, retrieve them quickly when required, and provide access to the right documents the to right people to ensure proactive decisions are taken. Today’s HR Departments handle a lot of critical documents from Employee contracts, resumes, applications, credentials, reviews, overtime requests, time off requests, and performance reports to policiesProcesses such as hiring, performance appraisals, and recruitment drives create tremendous amounts of documents which makes it difficult to manage them efficiently.
Digital records management
Those who continue to resist digital transformation will lose out on the myriad benefits and opportunities that DMS can offer an HR department, in addition to putting their employee’s data at risk. Those who prioritize short-term cost savings will pay the price in the long run.
The results from a PWC survey indicate that the penny has dropped: 41% of HR executives intend to focus on the adoption of digital tools to drive growth. This explains why many organizations are turning to document management platforms such as Flowmono to give structure and protection to confidential employee information.
Choosing the best DMS for HR
While many document management software on the market offers an organized digital repository to store your business documents, not all options enable a swift transition from data chaos to perfectly organized files. Some solutions require an initial big investment and hundreds of configuration steps.
But what if you could reap the benefits of DMS immediately with an out-of-the-box solution?
Flowmono, with its cloud management capabilities, allows you to fast-track digital transformation. It’s software that’s scalable and user-friendly, a solution that seamlessly integrates with your existing infrastructure.
The numerous benefits speak for themselves
Increased productivity: Through Flowmono Drive, Flowmono creates structured digital storage of employee files, enabling employers to link documents, images, email correspondence, performance reviews, and employee records. With employee data always up to date and neatly sorted by dates, users can easily locate the files they need from any location and make sure they are working on the latest versions of specific documents. Instead of spending hours on tedious administrative tasks, HR can finally focus on the ‘human’ element of Human Resources, dedicating time to improve employee retention and the hiring process.
Improved HR compliance: By storing all documents in a standard way, Flowmono ensures that annual HR responsibilities such as taxation, KPI reporting, and the renewal of annual certifications can be quickly processed. This is a huge advantage when it comes to responding quickly to any requests from government authorities such as an audit
Enhanced security: In its 2022 report, Forrester estimated that the volume of regulatory and legal action related to employee privacy infringements would increase by 50% during the year. In an age of ever-increasing cyberattacks, it has never been more important to proactively protect sensitive employee information. By letting authorized HR managers decide who can view or update employee files and documents, Flowmono empowers HR departments to take full control of who and how people can access information.
Easy set-up and access: Flowmono can be deployed in a matter of minutes without any complicated setup requirements. We also offer onboarding processes to make the period of adoption smoother. It even grows alongside your business. This means minimal disruption to your work environment – crucial for fast-paced HR departments. In addition to rapid setup, Flowmono is also easily accessible via a web browser interface from any location.
According to Forrester, 30% of businesses are planning to spend more on the cloud, security and risk, networks, and mobility. Flowmono is a solution that addresses multiple business pains at once – it gives HR departments a greater bang for their buck.
If your business needs to streamline its record management and eliminate tedious administrative HR tasks rapidly, Flowmono could be the difference between success and failure.
