by Tonia Obaze
Managing a business in this current day and time can be a major hassle and it most definitely involves a lot of paperwork. Reducing manual labor would be your best bet to not only increase your productivity, and that of your team, but to significantly lower the chances of making sensitive information public.
Thankfully, there are a ton of stellar document management software available to pick from, depending on your business needs. From software that allows searching, to signing and sending all in one place, you are in for a potluck.
This article highlights the 5 most remarkable document management software options available.
What Should You Look Out for In Document Management Software?
When searching for the ideal document management software, several crucial factors must be considered. To ensure you make the right choice, it’s essential to check certain criteria.
Here’s a comprehensive list to guide you through your search:
A. Usability: The software should be intuitive and easy to navigate for all users, regardless of technical expertise.
B. Affordability: When you are on the hunt for new document management software, something you may want to consider is pricing. Consider tools that have high functionalities, but do not necessarily cost an arm and a leg.
C. Workflow management capabilities: Opt for software that offers robust workflow management tools, allowing for efficient collaboration, task assignment, and approval processes.
D. Integration with existing software systems: Compatibility with your current software ecosystem is vital to ensure seamless data exchange and workflow integration.
E. Security measures: Prioritize software that implements robust security protocols, including data encryption, user authentication, and access controls, to safeguard sensitive information from unauthorized access or breaches.
By prioritizing these key aspects during your search, you can find a document management solution that not only meets your immediate needs but also aligns with your long-term business goals.
Top 5 Document Management Software for Businesses
1. Flowmono
Flowmono is easily our top document management software, and the reason is not far-fetched – it is workflow sorcery. All the essential features needed for documentation, including signing, reviewing contracts, and managing documents are embedded in it.
Everything has been digitized to make your workflow experience a breeze, and the prices are affordable; there’s something for everyone.
Flowmono’s Pros
· All-in-one platform: Flowmono is a super platform where you can sign, approve, and manage documents easily in one space. You can say goodbye to swiping between the different workflow tools.
· Affordability: If you are looking for a document management tool that is both effective and affordable, Flowmono should be your top pick. Amongst the other tools listed here, it is the most affordable. It also allows you to pay in localized currency. For example, a business operating in Nigeria can pay for its Flowmono subscription in Naira.
· Supports single and multiple signing: Flowmono supports both single and multi-signing. The professional and enterprise plan has unlimited and bulk signing.
· Intuitive Interface: Everybody loves an easy-to-use platform. Any tool aimed at document management should have intuitive and refined dashboards, and Flowmono checks this box easily.
· Document Tracking: Flowmono has a feature that allows you monitor your documents before and after signing.
· Mobile-friendly: You have access to all Flowmono’s features on the go.
· API Integration: Flowmono easily integrates into existing applications without disrupting your workflow.
· Document Pin: Flowmono has this cool document pin feature that allows you keep your documents confidential by locking and placing a pin on it, only those who you have given this pin would be able to access the document(s).
Flowmono’s Cons
· The basic plan does not have all the features that are accessible in other plan tiers.
Flowmono’s Pricing
· Professional: $14/month per user
· Naira pricing: 6,450 NGN/month per user
2. DocuSign
DocuSign is a document management tool that helps businesses eliminate paperwork by fully digitizing the document management process.
DocuSign’s Pros
· Mobile application friendly
· Intuitive interface
· In-app reminders
· Status tracking
· Third party integrations
DocuSign’s Cons
· Steep pricing point
· Not enough features for the basic and standard plans
DocuSign’s Pricing
· Standard plan: $25/ month
3. PandaDoc
PandaDoc is a tool for creating, managing, tracking, and e-signing documents. It is an option for businesses looking to edit, sign and track business documents.
PandaDoc’s Pros
· Free tier available
· Supports multi-party signing
· Customizable templates
· E-signature
· In-app collaboration
PandaDoc’s Cons
· Editing documents from scratch is tedious
· Steep learning curve
· The free version doesn’t have a lot of helpful features
PandaDoc’s Pricing
· Business plan: $49/month
4. Fluix
Fluix is a document management tool that assists companies with digitizing documents and storing them in one place. The platform can be accessed via app or web browser.
Fluix’s Pros
· Offline mode feature
· Third-party integration with apps like OneNote and Excel
· Compatibility with iOS, windows and macOs
Fluix’s Cons
· Relatively high price point
· Steep learning curve
· Low storage compatibility
Fluix’s Pricing
· $50/user per month
5. Folderit
Folderit is document management software with enhanced electronic signature capabilities. With relevant features like approval & e-sign workflows, the platform facilitates efficient business owners.
Folderit’s Pros
· Mobile version available
· Live search option
· Custom metadata & file linking
· In-app collaboration
Folderit’s Cons
· Slow performance at times
· User interface is not very intuitive
· Not enough features for the mini plan, for example, e-signing is not available
· Steep pricing point
Folderit’s Pricing
· Medium: $83 + taxes per month
Flowmono- The Best Document Management Software for Your Business
In the DMS industry, Flowmono is undoubtedly an easy best seller, its localized pricing, easy integration, and seamless interface kicks it up the notch amongst the rest. It is not only intuitive, but also very affordable; you basically get the best of both worlds. With Flowmono, you experience firsthand elevation in your business operations. You can easily get started here today!
