Virtually all schools were closed across Nigeria between March and July 2020. This revealed the extent of the digital divide and the resulting inequalities in the Nigerian Educational sector. Most schools only fully reopened in January 2021, with social distancing measures in place. Nigeria is not the only country where the pandemic disrupted education. According to UNICEF, about 1.2 billion learners were out of school and 73.8% of the world’s school population were affected by school closures because of efforts to limit the spread of the novel coronavirus.
On paper, the Federal Government developed several initiatives to ensure students continued to learn despite the pandemic lockdowns, through the Nigeria Education Sector COVID-19 Response Strategy set up by the Federal Ministry of Education and the Universal Basic Education Commission (UBEC).
Quality education is one of the fundamental components of the United Nations’ sustainable development 2030 agenda. Given the paramount importance of digitization in the education industry, institutions have started adopting intelligent tools to support the growing needs of their staff and students. The online document management solution is one of those technologies that have significantly impacted industries across the work by streamlining their operations while working remotely. Dive in below to learn how educational institutions can benefit from DMS and how you can start your digitization journey with Flowmono.
Digitization in the education industry
The education industry in Nigeria is undergoing a rapid digital transformation, driven by factors like the increasing demand for remote learning and administrative processes, the need for cost reduction and operational efficiency, and the widespread adoption of mobile technology. As a result, educational institutions are recognizing the benefits of digital solutions in streamlining workflows, reducing paperwork, and improving services for students and staff. Among the most effective digital technologies are electronic signatures, which enable institutions to sign and authenticate documents digitally, eliminating the need for physical paperwork.
Document Management Systems can reduce costs associated with printing, storing, and processing paperwork while increasing efficiency, speed, and security. They also enable students, parents, and staff to sign and approve documents remotely using any internet-enabled device, anytime. By leveraging eSignatures, educational institutions can achieve their digital transformation goals and meet the changing demands of the education industry.
6 Ways Document Management Systems can benefit the education industry.
Individuals working in education are frequently inundated with burdensome and time-consuming paperwork. As a result, educational institutions are actively seeking ways to incorporate new technologies to streamline their academic and administrative operations. Additionally, students and parents are increasingly becoming more technologically savvy and expect an entirely digitized experience in the future.
Thankfully, new technologies are emerging to simplify these processes in numerous areas, including the education industry. Adopting an eSignature solution eliminates the need for paperwork, streamlining company processes while minimizing errors. This offers significant benefits to students, parents, and staff members.
Here are the benefits of electronic signature solutions in educational institutions.
Streamline students’ application process: Document Management Systems enable educational institutions to digitize application forms and other essential documents, making it convenient for students to submit their materials online. This speeds up the application review process and reduces paperwork.
Organize educational institutions effectively: With DMS, academic institutions can manage documents and contracts efficiently. Digital storage and retrieval systems help maintain organized records, making it easier for staff to access information when needed.
Stay secure: DMS solutions offer advanced security measures like encryption and authentication, ensuring the integrity and confidentiality of signed documents. This protects sensitive information and prevents unauthorized access.
Third-party integrations: Many DMS platforms integrate with popular educational tools and systems, such as learning management systems (LMS) and student information systems (SIS). This seamless integration enhances overall efficiency and collaboration.
Support full mobile enablement: DMS processes can be executed on various devices, including smartphones and tablets. This mobility allows students, faculty, and administrators to sign documents anytime and anywhere, promoting a flexible and accessible workflow.
Process automation: Implementing electronic signature solutions automates repetitive tasks, such as sending reminders, tracking document status, and archiving signed documents. This reduces manual intervention, saves time, and improves administrative productivity.
As long as you have an apt strategy and appropriate tools, no one can stop you from accomplishing your goals. By signing up on Flowmono users are provided with a legal and secure eSignatures platform that supports students and educational institutions to simplify and accelerate the application process as many colleges do.