Keji is a talented recruiter who connects with clients and candidates nationwide from her remote workspace in Lagos. Recently, she has expanded her reach, successfully placing talent in Egypt, Spain, and Cote d’Ivoire. But amidst her growing business, one thing has become clear – Keji needs a reliable e-signature solution.
As she explores her options, Keji knows the importance of simplicity and ease of use. She wants a solution that seamlessly integrates into her workflow without unnecessary complications. But with countless e-signature options available, how does she know which one best suits her needs?
This article will explore the key considerations Keji – and you – should keep in mind when choosing the best e-signature for your small business. By the end, you will feel confident in making the right choice to streamline your operations and move your business forward.
Let’s get started.
What to Look for in E-Signature Solutions
When evaluating different e-signature solutions, you should consider several key factors that will determine the effectiveness and suitability of the solution for your small business. Here are the top criteria to keep in mind:
Security and Legal Compliance
Security is a critical consideration when it comes to e-signature solutions. You need a solution that meets the highest security standards and protects your agreements and data. Look for certifications and security monitoring features offered by the e-signature providers. The solution should also offer multiple ways to verify a signer’s identity, such as email links, SMS authentication, ID verification, and one-time access codes. It should also use digital audit trails to confirm the validity of signatures.
It is important to note that electronic signatures have the same legal status as handwritten signatures under the ESIGN Act and state laws in the United States. In many other countries, electronic signatures are also legally admissible and carry the same weight as handwritten signatures and paper documents. Ensure that the e-signature solution you choose complies with the relevant legal requirements in your jurisdiction.
Mobile Experience
In today’s mobile-driven world, choosing an e-signature solution that offers a seamless mobile experience is essential. Whether you or your signers need to access and sign documents on a tablet or smartphone, the solution should provide a user-friendly interface that automatically resizes documents to fit different screen sizes.
Avoid solutions that require signers to pinch, zoom, and scroll through a PDF on the phone, as this can lead to frustration and abandonment. Look for solutions that ensure a fluid experience similar to browsing a website.
Integration with Productivity Apps
To maximize efficiency, choosing an e-signature solution that integrates seamlessly with the productivity apps you already use is important. Look for pre-built integrations with popular tools like Slack, Office 365, Google Workspace, and Quickbooks Online.
These integrations allow you to embed e-signature functionality into your existing workflows, removing the need to switch between different platforms. You should also ensure that the solution provides APIs (Application Programming Interfaces) that allow you to integrate e-signature functionality into your custom software and applications.
Scalability and Additional Functionality
While you may only need basic e-signature functionality initially, choosing a solution that can grow with your business is important. As your needs evolve, you may need additional features and capabilities. Look for a solution that offers scalability, allowing you to easily add more users, increase the number of signing requests you can send monthly, and access advanced features. Choosing a solution that can adapt to your changing requirements will save you the hassle of switching to a new platform in the future.
Time-Saving Templates
Templates can significantly speed up your document creation process and remove the need to enter redundant information manually. Look for an e-signature solution that offers a wide range of pre-built templates for common business agreements such as Master Services Agreements (MSAs), Statements of Work (SOWs), Purchase Orders (POs), Non-Disclosure Agreements (NDAs), Sales Contracts, and Event Registrations.
These templates should be customizable, allowing you to add your branding and modify specific sections. Ensure that the solution allows you to create and store custom templates for recurring agreements, streamlining your workflow further.
Customer Support
When evaluating e-signature solutions, don’t overlook the importance of customer support. Look for providers that offer 24/7 customer support via chat, email, and phone. Ensure the support team is based in your country or region for prompt assistance. Consider solutions that provide resources like knowledge bases, video tutorials, and webinars to help you and your team get up to speed quickly.
Ease of Use
One of the most important factors to consider when choosing an e-signature solution is its ease of use. You want a solution you and your staff can quickly set up and use without technical expertise. Look for a platform that provides a simple and intuitive interface with step-by-step guidance for signers to ensure a smooth signing process.
The solution should be easy to navigate, with clear instructions and graphical signposts that guide signers from one step to the next. Ideally, you should be up and running with the solution in about 15 minutes.
This is where Flowmono comes in.
Flowmono: The Ideal E-Signature Solution for Your Small Business
When considering e-signature solutions for your small business, Flowmono is the best choice. Flowmono offers a comprehensive suite of products designed to meet the unique needs of small businesses.
Flowmono Sign:
Flowmono Sign allows you to easily sign, approve, and request signatures or approvals. The intuitive interface and step-by-step guidance make navigating the signing process simple for you and your signers. With Flowmono Sign, you can remove the stress of printing, scanning, and mailing documents, saving you time and resources.
Flowmono Drive:
Flowmono Drive allows you to manage your documents seamlessly. You can store, send, categorize, and track your agreements in one centralized location. Say goodbye to endless folders and email attachments – Flowmono Drive keeps your documents organized and easily accessible.
Flowmono API:
Flowmono API enables you to integrate e-signature functionality into your existing applications and systems. It doesn’t matter if you are using CRM software, project management tools, or custom applications, Flowmono API makes it simple to add e-signature capabilities. This integration streamlines your workflows, improves efficiency, and enhances the user experience.
Why Choose Flowmono?
Flowmono stands out from other e-signature solutions for many reasons. But so that we don’t stay here all day, here are some of them:
Customer-Centricity
At Flowmono, we prioritize our customers and their needs. We are dedicated to delivering exceptional solutions and services with a customer-centric approach. We listen to our clients, understand their unique challenges, and provide tailored solutions that meet your needs.
Collaboration
We recognize the value of collaboration in driving business success. With Flowmono, you can collaborate in real time, enabling seamless teamwork and cooperation. We offer features like simultaneous document editing, version control, and document sharing to enable efficient collaboration among team members.
Innovation
We are committed to continuous innovation, ensuring our solution stays at the forefront of technology. With Flowmono, you can access cutting-edge features and functionalities that empower your business to thrive in a rapidly evolving digital landscape.
Security
At Flowmono, we prioritize the security of your sensitive information by implementing robust encryption, access controls, password security and secure storage. This ensures the utmost privacy and data protection for documents. You can trust Flowmono to keep your agreements secure and confidential.
Conclusion
Choosing the best e-signature solution for your small business is a critical decision that can significantly impact your efficiency, productivity, and overall success. You can make an informed choice by considering key factors such as ease of use, security, branding options, mobile experience, integration capabilities, scalability, templates, privacy, and customer support.
Flowmono offers a comprehensive e-signature solution that meets all these criteria and more. Sign up for Flowmono today and experience the benefits of a reliable and user-friendly e-signature solution tailored to the needs of your small business.